What AI summaries see

এই কনটেন্ট এখনো আপনার ভাষায় পাওয়া যায় না।

To write a summary, Focus sends the AI model a short list of totals that it has already calculated, and nothing else. The list is built the same way every time, so what leaves Focus does not depend on what the AI asks for.

What the AI gets

Totals of the day or week: worked, active, idle, productive, neutral and unproductive minutes, the productivity and effectiveness percentages, meeting, overtime and night minutes, arrival and leaving times, and the number and length of focus blocks.
The usual level: the same totals as an average of the person’s last four weeks, for comparison.
Apps: the names of the most used apps with their category, productivity level and minutes.
Context: whether the day was a workday, a day of leave or a public holiday, and the kinds of workload alerts of the period (workload alerts).
Website domains, such as example.com: only when the owner turns on the domains option, and then only the domain names and minutes. The switch itself says: “Window titles and URLs are never sent.”

What the AI never gets

Focus never sends window titles, URLs, e-mail addresses, names, team names, devices, IP addresses, notes or screenshots to the AI. Raw activity events, project and client names, and the ids Focus uses for people and organizations are not sent either.

Pseudonyms instead of names

A person’s own summary does not name them: the AI is only told that the figures are an employee’s. In a team summary every member appears to the AI under a pseudonym, a code that is different in every summary, so the AI cannot link a member across summaries. By default every viewer, managers included, reads “A team member” in place of each pseudonym. Only when the owner turns on Managers see individual summaries or Managers see individual alerts (insights settings) does the dashboard turn the pseudonym back into a name, and then only for managers who can see that person in Focus; everyone else still reads “A team member”.

Who processes the data

The AI model is Claude, provided by Anthropic PBC in the United States. Anthropic is on our list of subprocessors. Focus cannot turn on AI processing for any organization until the contract for this transfer with Anthropic is in place.

Every time Focus sends data to the AI, it writes an entry to the access log: for whom, for which day or week, and whether it worked. Employees see these entries under Who viewed my data on their profile’s Privacy tab (my data).

Before any of your data is sent to the AI, you must agree to your organization’s AI notice. The notice says which data is used, whether website domains are included, whether managers see individual summaries and alerts, who the provider is, how long the data is kept and how to withdraw. The dashboard shows it to you when the owner turns AI summaries on and every time the notice changes, and you can read it again and answer on your profile’s Privacy tab (privacy notices).

Without your consent: there is no summary of you, and in a team summary your figures are left out of the team’s totals. The summary says how many members were left out, never who.
To withdraw: open your profile’s Privacy tab and withdraw your consent to the AI notice. From then on nothing of yours is sent to the AI: a summary of you that is still waiting is not made, and a team summary that is still waiting is prepared again without you. Summaries that were already written stay until they expire, unless you ask for them to be erased (data subject requests).

Workload alerts do not need this consent: they are calculated inside Focus from the same data as the reports and send nothing to the AI. Only their optional AI explanation does.

How long it is kept

Data	Kept for
Summaries and their figures	180 days after the end of the day or week they describe
The totals sent to the AI for a summary	30 days; after that Focus clears them and keeps only the figures shown with the summary
Workload alerts	180 days after the end of their day or week