Absences, leave balances and public holidays

The absence calendar and leave balances are part of the Premium plan. Open Calendar → Absence; it has three tabs: Calendar, My leave and Balances.

Request leave (vacation and days off)

1. On My leave, click Request leave.
2. Choose the type and the unit: whole days, a half day (morning or afternoon) or hours, as the type allows. A unit the type does not allow is refused (unit_not_allowed).
3. Pick the dates or hours and add a note if needed. For sick leave, do not write health details in the note. Leave cannot overlap other leave of the same person (overlaps_absence).
4. The preview shows the number of days, public holidays in between and your balance before and after. Click Send request.

On My leave you can edit a pending or rejected request, cancel a pending request at any time and cancel approved leave before it starts. Owners, admins and team admins can also enter leave for the people they manage.

Approval

• Leave of a type that needs approval waits under Calendar → Pending approvals. Owners and admins decide for everyone, team admins for the people of their own team; nobody approves their own leave.
• Leave of a type without approval, leave that an owner, admin or team admin enters for someone they manage, and owners’ and admins’ own leave are approved right away.
• With Calendar e-mails on, approvers get an e-mail about new requests and the requester about the decision, if e-mail sending is set up for your account. The e-mail about a new request goes to the person’s team admins, or to the owners and admins when the team has none; nobody gets an e-mail about their own change.

Employees see only their own leave; managers and team admins see the leave of the people they can see.

In e-mails, the note of a leave request goes only to the people who decide it. E-mails about sick leave always use the built-in name of the type and never contain the note, and no note is ever written to the audit log. Type names appear in the language each person chose in their profile.

Absence types

Settings → Absence types (owners and admins) comes with seven types that you can adjust:

Type	Effect on the day	Approval	Balance
Annual leave	Leave (not worked)	Yes	Yes, 14 days a year by default
Sick leave	Leave	Yes	No
Unpaid leave	Leave	Yes	No
Remote work	Information only (the day is evaluated normally)	Yes	No
Business trip	Counts as worked	Yes	No
Parental leave	Leave	Yes	No
Other	Leave	Yes	No

For each type you set whether it is paid, its effect, whether it needs approval, whether it deducts from a balance (yearly allowance, monthly or yearly accrual, how many days carry over, whether the balance may go negative), whether half days and hours are allowed, and its colour. Types are archived, not deleted.

Leave balances: days left

The leave year is the calendar year. On Balances each person sees, per type: allowance, carried over, adjustment, used, pending and available days.

• Available = accrued allowance + carried-over days + adjustment − used days.
• A request that would take the balance below zero is refused (insufficient_balance) unless the type allows a negative balance.
• Leave deducts only working days of the working hours; public holidays are not deducted, and a half-day eve counts as half a day. Hourly leave deducts hours divided by the daily minimum hours.
• Owners and admins can change a person’s allowance or add an adjustment with Edit balance.

Public holidays

The company setting Public holidays decides which holidays apply:

• Automatic (default): Turkish public holidays for people whose time zone is Turkey (Europe/Istanbul), none otherwise.
• Turkey: Turkish public holidays, including the half-day eves of religious holidays (afternoon off).
• None: only your company’s own holidays.

Settings → Public holidays (owners and admins) lists the built-in holidays of a year. Mark one as a working day for this year if your company works that day, and add company holidays (full or half day). Holidays count for every plan; managing them needs Premium.

How leave and holidays change the reports

• Someone on a full day of approved leave, or on a public holiday with no shift scheduled, is never marked absent or late.
• Half-day and hourly leave lower the day’s target and can move the expected start or end. Someone with partial leave who does not come in at all is still absent.
• Effectiveness % leaves leave days and holidays out.
• A business trip counts as worked: time missing up to the day’s target is credited.
• Remote work does not change the day; the desktop app keeps tracking as usual.

The Absence export template lists leave records with type, status and days (exports).