The desktop app menu

Workify360 Focus runs in the macOS menu bar, the Windows system tray or the Linux tray. Click its icon to open the menu. This article describes the menu of desktop app 2.0 and later.

The menu is in Turkish when your system language is Turkish, and in English otherwise.

The menu, from top to bottom

Item	When you see it	What it does
Your name · your organization	While you are signed in	Shows who is signed in on this computer. It reads Not signed in or Session expired otherwise.
Outside tracking hours — not sending	Outside your company’s tracking hours	Nothing is recorded for your company at these times.
Tracking is off for your account — not sending	While your company has turned tracking off for you	Nothing is recorded for your company.
Private time on since 14:05	While private time is on	Shows since when private time is on.
Open panel	Always	Opens the Focus dashboard in your browser.
Private time	While you are signed in and your company allows private time	Turns private time on or off (private time).
Reminder interval ▸ 15 min · 30 min · 45 min	Next to Private time	How often Focus reminds you that private time is still on.
The timer line	When your plan includes projects (see below)	Shows the running project, task and time, or Timer stopped.
Start timer ▸ or Switch ▸	When your plan includes projects	Starts the project timer, or moves it to another project or task.
Stop timer	While the timer runs	Stops the project timer.
Open timesheet · Refresh projects	When your plan includes projects	Opens your timesheet in the dashboard, or loads the list of projects again.
Screenshots: on · 10 min · blurred	Only when your organization uses screenshots for you; they are off by default and need your consent	Shows the interval and whether screenshots are blurred. While something is still missing, the line reads Screenshots: waiting for your consent, Screenshots: permission needed or Screenshots: not supported in this session instead (screenshots and your consent).
Give consent…	While your consent to screenshots is awaited	Opens your profile’s privacy page in the dashboard, where you give or refuse your consent.
Open Screen Recording permission…	macOS, while the Screen Recording permission is missing	Opens the Screen Recording list in System Settings (the Screen Recording permission).
Restart Workify360 Focus	macOS, after Focus asked for the Screen Recording permission	Restarts the app: macOS applies a newly granted permission only after a restart.
My screenshots	Next to the screenshots line, if your organization lets employees see their own screenshots	Opens your own screenshots in the dashboard.
Warnings	When something needs your attention	Each warning opens the help article that explains it (see below).
Sign in… / Sign out…	Depending on whether you are signed in	Signs this computer in to your account or out of it.
Start at login	Always	Starts Focus when you log in to the computer.
Help ▸	Always	Help center, troubleshooting, reporting a problem and the app’s version (see below).
Quit Workify360 Focus	Always	Stops the app.

Outside the tracking hours the app sends nothing, and the menu says so. Your admin sets the hours in the company settings (company settings).

The project timer

When your company’s plan includes projects (Pro and Premium) and your desktop app has the timer, the menu shows the project timer below the private time items. It is the same timer as the one at the top of the dashboard: start it in one place and stop it in the other.

• The timer line shows the project, the task and the time so far, for example ”⏱ Website · Home page — 1:23”; the time is updated every minute. While the timer is stopped it reads Timer stopped.
• Start timer ▸ lists your Recent projects and tasks first, then your projects, each with No task and its open tasks. Very long lists end with More projects… (open panel), which opens the dashboard. While the timer runs, the same list is under Switch ▸.
• Stop timer stops it. Open timesheet opens your timesheet in the dashboard, and Refresh projects loads the list of projects again.

The timer keeps running when the computer is off and stops automatically after 24 hours. While the app is offline, your clicks are kept on the computer and the timer line ends with “(will sync)”; a timer you stopped while offline closes at the time you stopped it once the connection is back. The timer records no activity, and private time does not stop it. The details are in timer and timesheet.

If you do not see the timer items, your plan does not include projects, you are not signed in, or the app is older than the timer.

The grey icon

The icon turns grey while private time is on, and while nobody is signed in or the session has expired. In both cases nothing is sent to your company. The icon is in colour again once private time is off and you are signed in.

When you hover over the icon, its tooltip shows the same state, for example “private time” or “not signed in”.

Signing in and out

Sign in… opens the Workify360 sign-in page in your browser. After you sign in there, the browser tells you to return to the app, and your name appears at the top of the menu. If you click Sign in… again while the page is still open, the same sign-in page opens again.

Sign out… first asks you to confirm, because the app does not send activity while it is signed out. Sign out before you give the computer to someone else.

When the session expires

Focus checks the session every 30 seconds. When the session has expired or was ended, the icon turns grey, the menu shows Session expired, and a notification says: “Your session has expired. Your records are waiting on this computer; sign in again from the menu.” Choose Sign in… and sign in again; what the app recorded meanwhile is sent afterwards (signing in and expired sessions). You get no notification when you signed out yourself. This notification is shown every time the session expires, because your records wait on the computer until you sign in again.

Private time reminders

While private time is on, Focus reminds you at every multiple of the interval you picked: with 15 minutes, after 15, 30, 45 minutes and so on. The reminder says “Private time has been on for 30 minutes. Turn it off from the menu to resume tracking.” The count starts again the next time you turn private time on. The interval is 15 minutes unless you pick another one.

If your company turns private time off, an open private period ends and the item disappears from the menu.

Start at login

The first time you start desktop app 2.0, Start at login is turned on, so Focus starts with your computer. If you turn it off, it stays off: the app never turns it back on by itself.

Warnings in the menu

Notifications cannot be clicked on every system, so each warning also stays in the menu until the problem is gone. Choose it to open the matching help article. Some notifications also point there with “Details: menu ▸ Help”.

Warning	Help article
The macOS Accessibility permission is missing	macOS permissions
A browser’s Automation permission is missing (macOS)	macOS permissions
The session has expired	Signing in and expired sessions
Activity could not be sent for an hour	Data is not syncing
The computer clock is more than 5 minutes off	Data is not syncing
The GNOME window extension is missing (Linux, Wayland)	Install on Linux
Screenshots are on, but the Screen Recording permission is missing (macOS)	The Screen Recording permission
Screenshots are not supported in this session (Linux, Wayland)	The Screen Recording permission
Your consent to screenshots is awaited	Screenshots and your consent
The app must be updated	Install the desktop app

A warning’s notification is shown when the problem appears. If the problem is fixed and comes back, you see it again, at most once a day. The session-expired notification is the exception: it is shown every time the session expires.

The Help menu

Item	What it does
Help center	Opens this help center in your browser, in the menu’s language.
Troubleshoot this computer	Checks the app on this computer and points to the article for what it finds (troubleshoot this computer).
Report a problem…	Shows the diagnostics first, then opens an e-mail to support (report a problem).
Copy diagnostics	Copies the same diagnostics to the clipboard.
What’s new	Opens the changelog.
About Workify360 Focus	Shows the version and the open-source licenses (about and licenses).

Quitting

Quit Workify360 Focus sends what is still waiting for a moment, then stops every part of the app: nothing keeps running in the background. Anything that could not be sent in that moment stays on the computer and is sent the next time Focus starts. The same happens when you log out of the computer or shut it down, on Windows too.