Dashboard, My Focus and Team
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Dashboard
Section titled “Dashboard”The dashboard (the start page for owners, admins, team admins and managers; employees start on My Focus) shows one day for everyone you can see. Filter by date and team.
- Productivity % and Effectiveness % for the company, and a table with the average of each team.
- Late, absent, not started yet and on leave lists. Times are shown in each person’s own time zone. The absent list only includes people who used the desktop app in the last 30 days.
- The five most and least productive people of the day (only people with at least 30 minutes of active time).
- The most used apps and websites (domains).
- A bar for the whole company with each five minutes of the day.
Click a name to open that person’s day in My Focus. In the new version of the dashboard, opening someone else’s day is recorded (who opened whose day, and when), so access to personal data can be accounted for; looking at your own day and at team totals is not recorded.
My Focus
Section titled “My Focus”My Focus shows one person’s day. Everyone sees their own; owners, admins, team admins and managers can pick anyone they can see.
- Arrival and left, at work, active and idle time, productive, neutral and unproductive time, Productivity % and Effectiveness %. Offline, private and deleted time appear when there is any.
- A bar with each five minutes of the day, marks for the expected start and end, and the plan of the day (shift, leave or public holiday).
- The person’s top apps, websites and categories; click one for details.
- A trend for this week and the last four weeks.
From the day bar you can add offline time by clicking a gap, or delete tracked time, when your role and the company settings allow it (offline time and approvals).
The Team page lists everyone you can see with their current status: online, away, offline or private time (no app shown). For people who are working it shows the app and website (host) they are in now, when they were last seen and today’s active time. It is updated about every minute. A compact bar per person shows today in five-minute steps.
How the numbers are calculated
Section titled “How the numbers are calculated”| Number | Meaning |
|---|---|
| Arrival / left | First and last moment of work on the computer or approved offline time. |
| At work | Time from arrival to left. |
| Active | Time on the computer with keyboard or mouse input. |
| Idle | Time at work that was neither active, offline nor private. Deleted time becomes idle. |
| Worked | Active plus approved offline time. |
| Productivity % | Productive time ÷ worked time. |
| Effectiveness % | Productive time ÷ the daily minimum hours of a working day. It can go above 100%. |
Team and company percentages are the average of their members. Apps and websites without a rule count as neutral (productivity rules). Numbers update a minute or two after the desktop app sends new activity.
Before the first data
Section titled “Before the first data”A new organization’s dashboard stays empty until a desktop app has signed in and sent activity (install the desktop app). The first numbers appear a minute or two after the app starts sending. If a person or a day is still missing later, see no data in reports.